Use this directory to recognize AI assistants, meeting bots, browser extensions, coding tools, embedded software features, and automation platforms that may appear during Shadow AI discovery. Search by tool name, provider, category, or business use.
Review the specific product, account type, contract, data practices, integrations, administrative controls, and intended use before approving an AI platform. Free, consumer, business, and enterprise versions may offer substantially different protections.
General-purpose AI tools used for writing, research, analysis, document review, brainstorming, coding, and other business tasks.
General AI assistant for writing, analysis, research, file review, coding, image generation, and business support.
Conversational assistant used for writing, document analysis, coding, research, and complex business tasks.
Google AI assistant available through standalone interfaces and Google services.
AI assistant for search, writing, analysis, image generation, and Microsoft-based productivity.
AI assistant available through Meta applications and standalone interfaces.
General AI assistant used for research, writing, document analysis, coding, and search.
What to check: Check whether employees use personal accounts, upload company files, connect cloud applications, share conversations, or enter confidential information.
Search and research platforms that generate summaries, answer questions, analyze sources, and process uploaded files.
AI research and search platform that produces answers with linked sources and file-based research.
AI-assisted search across public information and organizational content, depending on the product and account.
AI search and productivity platform offering research, writing, and custom agent capabilities.
Search engine offering AI-generated answers and summaries.
AI search platform focused on software development, engineering, and technical questions.
What to check: Review uploaded documents, search history, shared research spaces, browser integrations, and whether employees submit internal business questions.
Tools that record, transcribe, summarize, analyze, or automatically join virtual and in-person meetings.
Meeting assistant for recording, transcription, summaries, action items, and meeting search.
Meeting bot and conversation intelligence platform with summaries, transcripts, and integrations.
Meeting recorder and assistant for summaries, highlights, transcripts, and CRM synchronization.
Meeting recording platform for summaries, clips, transcripts, and team insights.
Meeting assistant providing transcripts, summaries, analytics, and workflow connections.
Conversation intelligence platform used for customer meeting summaries, highlights, and insights.
Embedded Zoom features for meeting summaries, questions, chat assistance, and productivity.
AI-supported meeting recaps, transcription, summaries, and action items within Teams.
AI-enabled recording hardware and applications for calls and in-person conversations.
What to check: Check calendar access, automatic meeting joins, recording consent, transcript sharing, cloud retention, CRM connections, and account ownership.
AI tools used to generate, rewrite, edit, translate, summarize, or optimize written business content.
Writing assistant used across browsers, email, documents, and business applications.
Marketing content platform for campaigns, brand consistency, writing, and content workflows.
AI writing and workflow platform used for marketing, sales, outreach, and content production.
Enterprise AI platform for writing, internal knowledge, custom applications, and business workflows.
Writing platform for paraphrasing, grammar review, summarization, citations, and drafting.
AI writing and editing platform for rewriting, tone adjustment, and multilingual communication.
What to check: Check browser permissions, email access, document uploads, shared workspaces, brand information, and whether confidential text is submitted.
Platforms used to generate, edit, enhance, or transform images, presentations, layouts, and branded content.
AI-supported design features for images, presentations, documents, video, and branded content.
Generative AI platform for images, video, audio, design, and creative editing.
Generative image platform used for illustrations, concepts, marketing visuals, and creative assets.
Generative visual platform for image creation, editing, assets, and production workflows.
AI image generation platform commonly used for graphics, illustrations, and visual text.
AI-supported design tool for images, social graphics, layouts, and visual content.
What to check: Review uploaded brand assets, customer images, public generation settings, licensing, copyright, shared teams, and external access.
Platforms used to generate, edit, clone, transcribe, summarize, or transform video, speech, music, and audio.
Generative video platform for creating and transforming video from prompts and visual inputs.
Creative AI platform for generating and editing video, images, audio, and visual effects.
AI video platform using synthetic presenters, voices, scripts, and templates.
AI video platform for avatars, translation, voice, and personalized content.
Audio and video editing platform with transcription, recording, collaboration, and voice features.
AI audio platform for text-to-speech, synthetic voices, dubbing, and voice applications.
Generative music platform used to create songs, audio tracks, and instrumentals.
What to check: Check uploaded recordings, customer footage, voice and likeness consent, voice cloning, generated impersonation risk, and commercial-use rights.
AI tools used to generate, review, explain, test, debug, deploy, or directly modify software and infrastructure code.
AI coding assistant integrated into development environments, GitHub, and command-line workflows.
Agentic coding tool that can inspect, modify, test, and work across software projects.
AI coding agent for repository tasks, code changes, testing, and software development.
AI-focused code editor that can index codebases, answer questions, and generate changes.
AI development environment offering code generation, project context, and automated changes.
Cloud development platform with AI capabilities for generating, running, and deploying software.
AI assistant for software development, cloud troubleshooting, and AWS operations.
AI coding assistant integrated with development environments and Google Cloud services.
What to check: Check repository access, source code indexing, local file access, command execution, stored secrets, production permissions, and approval workflows.
AI capabilities used for prospecting, enrichment, content, campaigns, outreach, call analysis, and lead management.
AI features embedded across Salesforce for sales, service, marketing, analytics, and agents.
AI capabilities for content, prospecting, sales, service, reporting, and CRM workflows.
Revenue intelligence platform that records and analyzes sales conversations and customer activity.
Sales intelligence platform offering prospect data, enrichment, outreach, and automation.
Revenue intelligence platform for account identification, intent analysis, and campaign prioritization.
AI-supported email marketing features for content, segmentation, and campaign optimization.
What to check: Check CRM access, customer and prospect data, connected inboxes, automated outreach, call recordings, enrichment, and workflow permissions.
AI platforms used for sourcing, screening, interviewing, matching, employee support, and workforce decisions.
Recruiting platform with AI-supported candidate search, matching, outreach, and talent insights.
AI capabilities embedded across HR, recruiting, workforce planning, and finance.
Hiring platform offering video interviews, assessments, scheduling, and recruiting automation.
Talent intelligence platform for recruiting, candidate matching, skills analysis, and mobility.
Conversational recruiting platform for candidate engagement, screening, and scheduling.
Writing and coaching platform focused on recruiting content and workplace communication.
What to check: Check candidate consent, recordings, assessments, automated recommendations, employment decision criteria, accessibility, retention, and applicable laws.
AI platforms used for legal research, contract review, drafting, document analysis, discovery, and matter support.
Generative AI platform for legal and professional services research, drafting, and analysis.
AI legal assistant for research, document review, drafting, summarization, and workflows.
Legal research and drafting assistant integrated with LexisNexis legal content.
Legal research platform offering AI-supported questions, summaries, and analysis.
AI contract drafting and review tool designed to work inside Microsoft Word.
AI capabilities integrated into legal practice management and matter workflows.
What to check: Check client confidentiality, matter access, uploaded documents, privilege, source verification, user permissions, retention, and professional responsibility.
AI capabilities used for accounting, expenses, financial analysis, forecasting, reporting, and investment research.
AI capabilities integrated across Intuit products for accounting, taxes, and financial workflows.
AI-supported financial workflows connected to Microsoft 365 and business data.
Financial operations platform for expenses, cards, accounts payable, procurement, and reporting.
Spend management platform for expenses, corporate cards, travel, and budgets.
Market intelligence platform offering AI-supported search across financial and business information.
Financial planning and analysis platform for reporting, forecasting, and consolidation.
What to check: Check financial records, banking connections, transaction data, payroll information, approval automation, spreadsheet access, and user permissions.
AI extensions that may read, modify, summarize, generate, or extract content inside websites and business applications.
Browser extension that reviews and generates text across email, websites, and business applications.
Browser assistant for writing, summarization, research, and webpage interaction.
AI assistant available through browser, desktop, and mobile interfaces.
Browser-based AI assistant for reading, writing, translation, research, and documents.
Browser writing assistant used to generate, autocomplete, and rewrite text.
Browser automation and AI assistant for analysis, extraction, monitoring, and workflows.
What to check: Check extension permissions, access to email and internal websites, page content, clipboard access, file uploads, managed browser policies, and personal accounts.
AI features built into software the organization may already license, sometimes enabled through updates or administrator settings.
AI capabilities integrated into Microsoft 365 applications, meetings, files, and organizational content.
AI features integrated across Google Workspace applications, files, email, and meetings.
AI capabilities for searching and summarizing Slack conversations and workspace content.
AI features for writing, search, summaries, databases, and connected workspace knowledge.
AI capabilities integrated into Jira, Confluence, service management, and teamwork.
AI-supported search and content discovery across files and connected applications.
AI capabilities for analyzing, summarizing, and extracting information from files stored in Box.
AI features used to summarize, question, and analyze PDF documents.
What to check: Check administrator settings, licensing, connected knowledge, inherited permissions, file access, agents, search scope, and newly enabled features.
Platforms that allow AI systems to connect applications, access data, execute actions, and complete multistep workflows.
Platform for building AI agents connected to Microsoft services and external systems.
Enterprise AI agent and search platform connected to organizational information and applications.
Platform for creating AI agents that use Salesforce data, workflows, and connected services.
AI-supported automation platform that connects applications and triggers workflows.
Visual automation platform used to connect applications, route data, and incorporate AI services.
Workflow automation platform supporting AI agents, application connections, and custom code.
Automation platform combining robotic process automation, agents, and document processing.
AI agents integrated with ServiceNow records, workflows, and enterprise operations.
Developer services used to build AI applications, agents, and automated workflows.
Developer services used to embed Claude models into applications and business workflows.
What to check: Check connectors, service accounts, stored credentials, API keys, actions, execution logs, approval requirements, publishing, and access to production systems.
Try searching for a provider, product name, business function, or broader category.
Finding the platform is only the beginning. Add each tool to your AI inventory and document how it is being used before deciding whether it should be approved, restricted, replaced, or blocked.
Record the product name, provider, website, account type, plan, and version.
Identify who uses the tool, which teams rely on it, and who owns the business process.
Document what employees use it for and whether an approved alternative already exists.
Identify files, messages, recordings, source code, customer data, and internal systems it can access.
Record browser extensions, OAuth permissions, API keys, calendars, email, cloud storage, and CRM access.
Mark the tool as approved, restricted, under review, prohibited, or scheduled for replacement.
Use the AI Tool Inventory Template to record platforms, departments, business purposes, data access, integrations, owners, approval status, and review dates.
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